Effective Date: [09/15/2025]
BKZ Financial Services LLC (“BKZ Financial,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy (“Policy”) explains how we collect, use, disclose, and protect your information when you visit our website [https://bkzfinancialservices.com] (the “Site”) or engage with our bookkeeping, advisory/CFO, payroll coordination, and related services (the “Services”).
This Policy does not apply to third-party websites, apps, or services that may integrate with or link to our Site or Services. Those services are governed by their own privacy policies. If you access our Services through your employer or another entity (a “Customer”), that Customer controls the account and associated data. We process such data at their direction.
If you have questions about this Policy, please contact us at [kane@bkzfinancialservices.com].

1. What Information We Collect
We may collect the following categories of information:
Identifiers & Contact Data: name, business title, company, email address, phone number, physical address, IP address, and online identifiers.

Commercial Data: Services purchased or considered, billing and payment records, proposals, and engagement terms.

Professional Data: employment details, such as employer name, job title, and role.

Financial & Transactional Data (Customer Data): accounting records, payroll details, invoices, receipts, transaction data, bank statements, general ledger entries, and financial reports provided to us for Services.

Internet/Device Activity: IP address, browser type, device information, operating system, geolocation (approximate), pages viewed, and interactions with our Site.

Audio/Visual Data: recordings of calls or video conferences, with notice and consent.

Sensitive Personal Information: limited use cases such as Social Security numbers or taxpayer identification numbers, where required for filings or ownership records.

Other Information: any details you voluntarily provide through forms, secure uploads, or support interactions.

2. How We Collect Information
We may collect information through the following methods:
Directly from you: via intake forms, portals, emails, calls, and consultations.

Automatically: through cookies, tags, analytics tools, and server logs when you visit our Site.

From Customers: when your employer or company provides access to financial records or systems.

From Integrated Systems: when you or your organization direct us to connect to accounting, payroll, e-commerce, banking, expense management, or payment platforms.

From Service Providers and Partners: who help us operate, secure, and improve our business.

3. How We Use Information
We may use the information we collect for the following purposes:
Delivering Services: providing bookkeeping, reconciliations, reporting, advisory, payroll coordination, and related services.

Account & Communication: creating accounts, authenticating users, sending service updates, and responding to requests.

Customer Support: troubleshooting issues and providing assistance.

Business Operations: managing billing, collections, audits, compliance, recordkeeping, and staff training.

Security & Fraud Prevention: detecting and preventing unauthorized access or misuse of data.

Process & Service Improvement: analyzing workflows, testing new features, and improving efficiency.

Marketing & Outreach: sending newsletters, updates, or event invitations related to our Services (with the option to opt out).

Legal & Compliance: fulfilling legal obligations and cooperating with regulatory authorities.

We may also use aggregated or de-identified data for research, benchmarking, and analytics that do not identify individuals.

4. Cookies, Analytics & Tracking Technologies
We use cookies and similar technologies (such as tags, beacons, or pixels) to:
Operate and secure our Site.

Remember user preferences and improve user experience.

Analyze engagement and performance.

Support marketing and communication efforts.

You can manage or block cookies through your browser settings. Some features may not work properly if cookies are disabled.
We may also use analytics and advertising tools to understand Site usage, measure campaign performance, and deliver relevant content. These tools may collect usage data such as IP address, device details, and interactions with the Site.

5. How We Share Information
We do not sell Personal Information. We may share it with the following categories of recipients:
Service Providers: companies that provide hosting, cloud storage, IT support, analytics, communications, billing, or secure file processing.

Integration Partners (at your direction): platforms for accounting, payroll, banking, e-commerce, payment processing, or expense management.

Professional Advisors: attorneys, auditors, accountants, and insurers, under confidentiality obligations.

Business Transfers: as part of a merger, acquisition, financing, or sale of assets.

Legal/Compliance: when required by law, court order, subpoena, or to protect rights and safety.

With Your Consent: when you request or authorize disclosure.

6. Customer Data (Processor Role)
When Customers provide financial records or grant access to third-party systems, we act as a service provider/processor:
The Customer controls the data and decides how it is used.

Requests for access, correction, or deletion should be directed to the Customer.

We process and retain Customer Data only as instructed in our agreement or as required by law.

7. Data Security
We use reasonable technical, administrative, and physical safeguards to protect Personal Information against unauthorized access, alteration, or disclosure. No method of transmission or storage is fully secure, so we cannot guarantee absolute security.

8. Data Retention
We retain information only as long as necessary for the purposes described in this Policy or as required by law:
Customer Data (non-tax): kept while an engagement is active and for a reasonable period after termination.

Tax-related records: commonly retained for up to seven years from the filing due date.

Business Records/Workpapers: kept for professional and legal recordkeeping purposes.

Billing & Account Records: retained as needed for financial and compliance requirements.

Site Analytics/Logs: retained according to tool settings and security needs.

9. Your Rights & Choices
Depending on where you live, you may have certain rights regarding your Personal Information:
Access & Portability: request access to the information we hold.

Correction: request updates or corrections.

Deletion: request deletion, subject to legal or contractual requirements.

Opt-Out of Marketing: unsubscribe from promotional emails or SMS by following instructions in the message.

Cookies & Analytics: manage tracking preferences in your browser or through third-party opt-out tools.

To exercise rights, contact us at [privacy@bkzfinancialservices.com]. If your data is controlled by a Customer, please direct requests to them.

10. State Privacy Notices
If you are a resident of California, Virginia, or another state with specific privacy laws, you may have additional rights:
The right to know the categories of information we collect, the purposes of use, and the categories of third parties with whom it is shared.

The right to request access, correction, or deletion of your information.

The right to opt out of “sales” or “sharing” for targeted advertising.

We do not sell Personal Information. If laws require us to provide a “Do Not Sell or Share My Personal Information” link in the future, we will do so.

11. Children’s Privacy
Our Site and Services are not directed to children under the age of 13, and we do not knowingly collect information from them. If you believe a child has provided us with Personal Information, please contact us so we can delete it.

12. International Data Transfers
We operate in the United States. Information may be transferred to and processed in the U.S. or other jurisdictions where our service providers are located, subject to applicable law.

13. Changes to This Policy
We may update this Policy from time to time. Changes will be posted on this page with a revised Effective Date. For material changes, we may notify you through email or the Site.

14. Contact Us
BKZ Financial Services LLC
Email: [kane@bkzfinancialservices.com]